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Agency Budget Statements - Appendixes
Appendix 1The following tables detail both Departmental and Administered revenue from other sources for the Department of Education, Training and Youth Affairs. Appendix 1.1 Revenue from other sources - Departmental
This table is cross referenced to Table
1.1, Note:
You need Acrobat Reader Appendix 1.2
This table is cross referenced to Table 3.1.2, Note 5. Appendix 2The following tables detail both Departmental and Administered expenses from special appropriations for the Department of Education, Training and Youth Affairs. Appendix 2.1 Estimates of Expenses from Special Appropriations – Departmental
This table is cross referenced to Table
1.1, Note:
You need Acrobat Reader Appendix 2.2 Estimates of Expenses from Special Appropriations – Administered
This table is cross referenced to Table
1.1, Note:
You need Acrobat Reader Appendix 3The following diagrams provide the detail of
the Department’s Outcome structure. The structure is based around
three outcomes. Each outcome is then divided into an output
group. An output group can be described as a collection of outputs,
both departmental and administered that are homogenous in nature and
directed towards a similar goal or objective. Each output group is then divided into the various programs, outputs or activities that contribute towards it. Using this diagram enables a reader to identify where the activities of the Department sit within the new arrangements. Appendix
3.1 – OUTCOME 1 Appendix
3.2 – OUTCOME 2 Appendix
3.3 – OUTCOME 3 Note:
You need Acrobat Reader Appendix 4Administered Item (Detail) – Outcome 1
Administered Item (Detail) – Outcome 2
Administered Item (Detail) – Outcome 3
Glossary of TermsAccrual Accounting
– System of accounting where items are brought to account and included
in the financial statements as they are earned or incurred, rather than as
they are received or paid. Accumulated
Depreciation – The aggregate depreciation recorded for a particular
depreciable asset. Additional Estimates
Where amounts appropriated at Budget time are insufficient, Parliament may
appropriate more funds to portfolios through the Additional Estimates
Acts. This is the Additional Estimates process. Additional Estimates
Bills or Acts - These are appropriation Bills 3 and 4, and a separate
Bill for the Parliamentary Departments [Appropriations (Parliamentary
Departments) Bill (No 2)]. These Bills are introduced into
Parliament sometime after the Budget Bills. Administered Items - Expenses,
revenues, assets or liabilities managed by agencies on behalf of the
Commonwealth. Agencies do not control administered items.
Administered expenses include grants, subsidies and benefits. In
many cases, administered expenses fund the delivery of third party
outputs. Appropriation - An
authorisation by Parliament to spend moneys from the Consolidated Revenue
Fund. Annual Appropriation
- Two appropriation bills are introduced into Parliament in May and
comprise the Budget. Further bills are introduced later in the
financial year as part of the additional estimates. Parliamentary
departments have their own appropriations. Assets -
Assets are physical objects and legal rights it is expected will provide
benefits in the future or alternatively items of value owned by an
Agency. Budget Measure - A
decision by the Cabinet or Ministers and has resulted in a cost or saving
to outlays. Commercial Activities
Fund (CAF) - Accounts for various activities of agencies which should
be accounted for as if they were genuinely commercial. Components of
the CAF specifying the nature of receipts that may be credited to, and
payments that may be made from, each component, may be established by the
Finance Minister under section 21 of the FMA Act. The
criteria applied to establishing components of the CAF are:
Departmental items
– Assets, liabilities, revenues and expenses which are controlled by the
agency in providing it’s outputs. Departmental items would
generally include computers, plant and equipment assets used by agencies
in providing goods and services and most employee expenses, supplier costs
and other administrative expenses incurred. Depreciation – An
expense recognised systematically for the purpose of allocating the
depreciable amount of a depreciable asset over its useful life. Equity or Net Assets
– Residual interest in the assets of an entity after deduction of its
liabilities. Expenses -
Expenses are costs incurred by the Agency in the process of earning
revenue, ie producing outputs. Generally expenses are measured by
the costs of assets consumed or services used during an accounting period. Financial Management
and Accountability (FMA) Act 1997 - The principal legislation
governing the proper use and management of public money and public
property and other Commonwealth resources. FMA Regulations and FMA
Orders are made pursuant to the Act. Financing Transactions
- The Government funds shortfalls in revenue over outlays by borrowing
from financial markets or running down financial assets. Such
activities are regarded as financing transactions. If a surplus of
revenue over outlays is recorded then financing transactions will show how
the surplus is used. Forward Estimates -
A system of rolling three year financial estimates. After the Budget
is passed, the first year of the forward estimates becomes the base for
the next year’s Budget bid, and another outyear is added to the forward
estimates. Liabilities - Liabilities
represent amounts owing on goods or services that have been received but
not yet paid for. A liability shows the future commitment of the
Agency’s assets. Loan Fund -
Established by the FMA Act 1997, the Loan Fund contains all moneys
raised by loan on the public credit of the Commonwealth. Expenditure
from the Loan Fund is limited to the purpose for which the moneys were
raised. Net Annotated
appropriation (Section 31 receipts) – Section 31 receipts, aka net
annotated appropriations, are a form of appropriation which allows a
department access to certain money it receives in payment of
services. These monies are known as Section 31 receipts, reflecting
their authority under Section 31 of the Financial Management and
Accountability Act 1997. Outcome - Results,
impacts or consequences of actions by the Commonwealth on the Australian
community. Planned outcomes are the results or impacts that the Government
wishes to achieve. Actual outcomes are the results or impacts actually
achieved. Output - The goods
and services produced by agencies on behalf of government for external
organisations or individuals. Outputs include goods and services produced
for other areas of government external to the agency. Output Group - The
aggregation based on homogeneity, type of product or beneficiary target
group, of outputs. Aggregation may also be needed for the provision of
adequate information for performance monitoring; or based on a materiality
test. Portfolio Budget
Statements - Statements prepared by portfolios to explain the Budget
appropriations in terms of outcomes. Price – The
amount the government or the community pays for the delivery of agreed
outputs. Receipts - The
total or gross amount received by the Commonwealth. Each receipt
item is either revenue, an offset within outlays, or financing
transactions. Receipts include taxes, interest, charges for
goods and services, borrowings and GBE dividends received. Reserved Money Fund (RMF)
- Accounts for money which the Commonwealth holds on trust for, or
otherwise for the benefit of, a person other than the Commonwealth and
moneys which are “reserved” for future Commonwealth purposes.
Components of the RMF, specifying the nature of receipts that may be
credited to, and payments that may be made from, each component, may be
established by the Finance Minister under section 20 of the FMA Act,
or by specific legislation. The transfer of receipts from the CRF
to, and payment from, components of the RMF are authorised by standing
appropriations in section 20 of the FMA Act. Revenue - is the
price a producer/organisation receives for its outputs – that is goods
and services. In terms of the public sector application of revenue
it is the appropriation an Agency receives from Government and any
fees/charges it receives from other sources. RMF/CAF components -
An account held under the RMF/CAF. They are used as working
accounts for commercial activities or to hold moneys in trust for specific
purpose under legislation. Section 31 receipts
– see annotated appropriation. Special appropriations
- Moneys appropriated by Parliament in an Act separate to an annual
Appropriation Act, where the payment is for a specified amount.
Special appropriations are not subject to Parliament’s annual Budget
control, unlike the annual appropriations. Staff years - An
aggregate measure of employment based on the hours worked by employees
over the period of one year. It is the unit of measurement for staff
resource use. Standing appropriations - These are very similar to special appropriations, except that instead of an amount being specified in the appropriation, the act provides for an automatic payment of funds where an entitlement exists, such as age pensions, or for the Minister for Finance to determine an amount in accordance with specified criteria. The terms special and standing are often used interchangeably. AcronymsUse of acronyms and abbreviations has been kept to a minimum in this report. However, the following are in common use in the Department.
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